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Clay County School District

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Invitation to Bid


September 13, 2023

Clay County Board of Education, Child Nutrition Services is accepting proposals for dish room equipment to be installed at Clay County High School. All participants are required to perform a pre-bid visit to evaluate the space. Proposals must include: complete installation – freight, inside delivery, removal and disposal of all packing materials, full installation and final hook-up by an approved and certified installer (including any and all extra work required for electric, plumbing, drain and water).

This is a negotiated procurement utilizing the Request for Proposal method, and as such, the award does not have to be made to the company submitting the lowest price proposal. Bid award will be given to the company submitting the best responsive proposal, satisfying the requirements of Clay County Child Nutrition Services.

All proposals must be complete. No bidder shall be able to withdraw its proposal/bid within 30 days after the proposal/bid opening date.

Proposals will be evaluated based on the criteria listed on page 3 of the bid documents. Recommendations will be presented to the Board of Education by the Food Service Director. Bid award announcements will be sent by electronic mail. Clay County Board of Education reserves the right to reject any and all bids, and to accept bids which are more advantageous to the School Nutrition Program.

Click here to obtain a copy of the Request for Proposal. Please return your completed sealed proposal in response to this RFP to Clay County Board of Education – Food Service Department, 128 Richmond Road, Manchester, KY 40962. Proposals will be accepted until 4:00 pm, Wednesday, September 27, 2023. The bid envelope is to be marked per instructions in the bid invitation. Clay County Board of Education cannot be responsible for proposals received too late for consideration due to late mail delivery.


Clay County Board of Education
School and Community Nutrition

USDA Nondiscrimination Statement

In accordance with federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity.​

Program information may be made available in languages other than English. Persons with disabilities who require alternative means of communication to obtain program information (e.g., Braille, large print, audiotape, American Sign Language), should contact the responsible state or local agency that administers the program or USDA’s TARGET Center at (202) 720-2600 (voice and TTY) or contact USDA through the Federal Relay Service at (800) 877-8339.

To file a program discrimination complaint, a Complainant should complete the USDA Program Discrimination Complaint Online Form (AD-3027) found online at How to file a Complaint​, from any USDA office, by calling (866) 632-9992, or by writing a letter addressed to USDA. The letter must contain the complainant’s name, address, telephone numbe​​r, and a written description of the alleged discriminatory action in sufficient detail to inform the Assistant Secretary for Civil Rights (ASCR) about the nature and date of an alleged civil rights violation. The completed AD-3027 form or letter must be submitted to USDA by:

Submit your completed form or letter to USDA by:

(1) mail: U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250-9410;

(2)  fax: (833) 256-1665​ or (202) 690-7442; or

(3)  email:

This institution is an equal opportunity provider.